Sourcing and Contract Coordinator -System Purchasing & Support Services (Hybrid)

Sourcing and Contract Coordinator - System Purchasing & Support Services (Hybrid)

Company: University of Illinois - Urbana-Champaign

Job Description

The Sourcing and Contract Coordinator leads and participates in projects/initiatives representing University of Illinois System offices. This position negotiates contracts, prepares solicitations, develops and delivers training and presentations regarding procurement and contracting topics, and performs other administrative duties as assigned.

Responsibilities

• Performs contract negotiations and coordination for goods and services.
• Provides purchasing guidance and consultation to peers and System offices regarding procurement and contractual issues. Interprets and administers State and University procurement regulations and rules.
• Handles procurement projects and leads the evaluation of responses of solicitations (primarily IFBs, some RFPs).
• Serves as a liaison with University Counsel, Risk Management, contractors, department/units, and executive management for contract negotiations, agreements, and procurement activities.
• Analyzes current purchasing trends for University System offices to identify needs for annual contracts and/or pricing agreements.
• Determines availability of group purchasing contracts/awards for use by System offices. Participates in cooperative bidding process as requested.
• Directs efforts, project plans, and staffing resources in special projects related to System Purchasing's goals and initiatives.
• May develop and deliver training and presentations on procurement and contracting topics to internal and external audiences.
• Assists the Director of System Purchasing & Support Services with the Contract Administration of new or assigned Strategic Procurements.
• Assures that necessary rules and regulations are employed in the contract process, and necessary legal requirements are incorporated into all agreements.
• Communicates award information to University System offices.
• Serves as a University contact for vendors regarding procurement policies and procedures and obtains information regarding products, prices and service proposals.
• Negotiates requests for change orders or amendments and prepares documents to implement contract revisions.
• Assists in the administrative functions of the office which include ship-to-address additions and setting customers up in the shipping portal.
• Serves on University committees as needed and on behalf of the Director of System Purchasing and Support Services.
• Performs other duties and responsibilities appropriate for a Sourcing and Contract Coordinator.

Minimum Qualifications

Bachelor's degree in business administration, management, or a field related to the position. Two years of professional business, financial, and/or managerial work experience. (A Master's Degree in an area consistent with the duties of the position may be substituted for one year of work experience.)

Preferred Qualifications

Completion of professional certification including Certified Professional Purchasing Buyer (CPPB), or Certified Public Purchasing Officer (CPPO), or similar designation. Experience in procurement, contract negotiations, or similar work experience. Experience with Enterprise Resource Planning (ERP) system and e-procurement system. Knowledge of contract development, negotiation principles and practices, legal aspects of contracts, and State laws and University procedures related to contracting and procurement, or similar complex rules and regulations.

Benefits

• 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis.
• Salary range: $55,000 to $65,000 and is commensurate with experience and qualifications.